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Private Banking Assistant

Information About This Job

Job Title: Private Banking Assistant
Contract Type: Permanent
Location: London
Contact Name: Ben Cheema
Contact Email:
Job Published: about 1 year ago

Job Description

Private Banking Assistant sought to provide support to Private Bankers on all client-focused operations. Assist with client administration and client management and ensure that processes are carried out as efficiently and effectively as possible.


Key Responsibilities

  • Support Private Bankers with all administrative duties relating to the life of an account and deal with client correspondence, and where necessary communication with the client in relation to queries.

  • Support Private Bankers with the daily monitoring of the accounts, including cash management, overdraft monitoring and open trades monitoring (for Execution Only accounts)

  • Order input into G2 (Payments, Trades, Corporate Actions) as per client instructions received.

  • Ensure appropriate filing/recording of documentation of all client account documentation

  • Notify Bankers of documentation issues/pending items encountered in the course of the development of business by the Private Bankers

  • Assist Private Bankers in the production of pitches and presentation material for client review meetings

  • Support other PBAs and their teams during busy periods and provide cover during sickness/absence

  • Input Banker travel and entertaining expenses into the SAP system and arrange sign off

  • Report to Head of PBA team on the progress of the business, Risks identified and on-going effectiveness of the controls and on specific issues.

  • Adhere to and understand client and transaction risks to the Company and the client resulting from marketing

  • initiatives or conclusion of transactions (including payments, security transfers, investment orders).

  • Attend regular meetings or conference calls with other members of the Private Banking team as requested and as appropriate e.g. weekly market meeting, CISI seminars.


Key Contacts


  • Chief Operating Officer, Compliance, Operations, Finance, Private Bankers, Client Registry, Traders


  • Clients


Legal & Regulatory Responsibilities

  • Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the Local Office Compliance manual and Compliance policies and procedures, Operational Procedures (London Process Guides and Group procedures) as issued from time to time: Financial Security requirements, including but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.

  • Maintain appropriate knowledge to ensure that you remain fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence.


Skills & Experience

  • Qualifications

    • Minimum ‘A’ Level or relevant experience

    • RDR Level 4 (minimum)

    • Degree level desirable

  • Experience

    • Experience of working in an international, multicultural environment

    • History of direct client interaction and ability to maintain a professional approach at all times

  • Specialist Training

    • Maintain RDR Level (CPD)

  • Senior Management and Certified Person Regime

    • Certified Person

  • Core Competencies

    • Highly organised with ability to prioritise workload accordingly

    • A first-rate communicator

    • Confidence to build strong professional relationships with other teams within the company

    • Detailed-oriented

  • Knowledge

    • Fluency in English (French desirable)

    • Technically competent in Microsoft

    • Office particularly Excel, Word and PowerPoint (minimum Intermediate Level)

    • Knowledge of Corporate accounts, Corporate Trusts, Personal Trusts, Individual and Joint Personal accounts, Pension and SIPP’s accounts, ISA’s

    • Broad knowledge and understanding of the main asset classes (equities and bonds) as well as other alternative assets

    • Thorough knowledge of private banking administration and operations (account opening, foreign exchange, money transfers, fixed and call deposits, subscription and redemption of mutual funds, Corporate Actions, Income Collection...)

    • Excellent knowledge of FCA compliance procedures and other regulatory requirements


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